YML
YettyMabs Limited
Portfolio — Microsoft 365
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Case Study — SharePoint and Microsoft 365

Building a Digital Home
for a Multi-Location Business

A growing business operating across the UK and internationally needed a central digital hub for its people. No single source of truth existed for news, documents, training or company information. YettyMabs Limited designed and built a full SharePoint intranet from scratch.

3
Countries connected on one platform
5
Core modules delivered
100%
Staff adopted from day one
1
Central hub replacing fragmented tools
The Challenge

One Business. Three Countries. No Central Hub.

The client was a growing business with teams across the United Kingdom, South Africa and Ghana. Information was scattered across email threads and personal drives. New starters had no structured onboarding. Training resources were hard to find. There was no shared space for company news, team updates or documents.

Intranet — Home Page
SharePoint Intranet Home Page showing news carousel, staff directory, quick links and events calendar

The home page gives every staff member an immediate view of company news, upcoming events, useful applications and time zone clocks for all three office locations.

Intranet — Training Hub
SharePoint Training Hub showing role-based training, health and safety, remote working and onboarding journeys

The Training Hub provides role-based learning paths, health and safety guidance, remote working resources and personalised onboarding journeys for new starters.

Intranet — Document Library
SharePoint Document Library showing department folders for Finance, HR, Innovations, IT and Marketing

The Library organises all company documents by department — Finance, HR, Innovations, IT and Marketing — giving every team a controlled, searchable home for their files.

What Was Delivered

Five Modules. One Joined-Up Experience.

Each module was designed to solve a specific problem the business was experiencing, then built and configured within Microsoft 365 with adoption in mind from the start.

📰
News and Announcements
A rolling news carousel on the home page keeps all staff updated with company news, product launches and leadership messages regardless of location.
📁
Document Library
Departmental document libraries for Finance, HR, IT, Marketing and Innovations replace scattered personal drives with a structured, permission-controlled filing system.
👥
Staff Directory
A visual people directory shows team members with names, photos and departments, making it easy for staff across three countries to know who to contact.
📅
Events Calendar
A shared events calendar surfaces upcoming dates and company events for all staff, with time zone clocks showing local times for UK, South Africa and Ghana simultaneously.
🔗
Quick Links and Applications
Frequently used tools including Figma and Asana are surfaced on the home page, reducing the time staff spend searching for the applications they need every day.
🎓
Training Hub
Role-based learning paths, health and safety resources, remote working guidance and structured onboarding journeys give every new starter a clear path from day one.
How We Delivered It

From Discovery to Go-Live

The engagement followed a structured delivery approach built around understanding the business first and building second.

PhaseActivityOutput
DiscoveryStakeholder interviews with teams across UK, South Africa and Ghana. Requirements gathered per department.Requirements specification
Information ArchitectureSite structure designed, navigation planned, permissions model defined.IA document and wireframes
BuildAll 5 modules built and configured in SharePoint within Microsoft 365 tenant.Fully functional intranet
Content PopulationInitial content added across all departments, libraries structured, staff directory populated.Launch-ready content
Training and HandoverAdmin training delivered. User guide produced. Site handed over with documentation.Admin guide and training session

Need an Intranet for Your Organisation?

Whether you are starting from scratch or improving an existing SharePoint site, we can help you design and build a digital workplace your people will actually use.

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